Inventory Check-In/Out Reports
Since the introduction of the Tenancy Deposit Scheme on 6th April 2007 it has become a requirement for Landlords to ‘prove their case’ if there are to be any deductions made from a Tenant’s deposit.
As landlord, you must safeguard your investment by creating proof of the initial and end condition of the property.
This can be done manually by you, but we always recommend the use of independent inventory clerks for the preparation of an Inventory Report at the start of the tenancy and also for the check-out report at the end of the Tenancy.
Inventory Report
- Offers impartiality and helps prevent bias opinion.
- Professionals Inventory Clerks
- Fully Insured
- Usually takes around 2 hours or more for preparation depending on property size
- Detailed and Thorough report
- Supported by Coloured Photos
- Furnishing and Fittings Included
- Meter readings taken and documented
- Digitally Accessible Inventory Report
- £15 added for furnished properties
- £15 added for additional bedrooms
Check-In Report
- Offers impartiality and helps prevent bias opinion.
- Professionals Inventory Clerks
- Fully Insured
- Usually takes around 30 – 45 minutes to show tenants property and go through the report
- Signatures and agreement of report from tenants
- Retake meter readings (where check-in on different day)
- Document keys, and handover to tenants
- Digitally Accessible Report
Check-Out Report
- Offers impartiality and helps prevent bias opinion.
- Professionals Inventory Clerks
- Fully Insured
- Detailed comparison of existing inventory, vs. exit state of condition
- Final meter readings
- Collection & return of keys to landlord (post charges may apply)
- Document maintenance & cleaning issues that have been created (or added to) during the tenancy
- Document items that need to be removed, or are now missing
- Tenant’s forwarding address documented
- Digitally Accessible Report
Mid-term Inspections
- Offers impartiality and helps prevent bias opinion.
- Professionals Inventory Clerks
- Fully Insured
- Detailed comparison of existing inventory, vs. exit state of condition
- Document maintenance & cleaning issues that have been created (or added to) during the tenancy
- Document items that has been removed, or now missing
- Digitally Accessible Report
Inventory & Check-In / Check-Out Overview
What is an inventory?
An Inventory is a detailed (visual and written) report of the condition of a property. It includes information on all contents, fittings and fixtures of a property at the time of inspection. An inventory should be carried out by an unbiased party and acts as a binding agreement between the landlord and the tenant when the document is signed. The report is compiled before a tenant moves into a property and acts as protection for all parties involved in the lettings process.
What is Check-out?
At Check Out, there is a comparison carried out between the original signed Inventory and the current condition of the property at the end of the tenancy. Check Outs generally occur with the vacating tenant present, but it is not a requirement.
What is Check-In?
At Check In, an inventory clerk go through the previously completed Inventory document with the incoming tenant or their representative taking care to explain it and answer any questions that they may have. This is also the stage where any changes that have taken place in between the Inventory and Check In are noted. The Inventory document is then signed by both parties but a 7 day allowance is usually given for any issues the tenant comes across while living and using the property.
What is Mid-term Inspection?
A Mid-term inspection is normally carried quarterly or half-yearly during a tenancy to review the condition of a let property, determine if the property is being look after and identify if a let property requires repair, decoration or maintenance. The report also assists in determining if a tenant is complying with their contractual agreement.
Why advertise with Cube Letting Agents
Cube Letting Agents is the smart way to advertise your rental property on the UK’s major property websites.
You’ll save 100’s of £’s per property and find a tenant in 8 days on average.
You’ll get unbeatable coverage on Rightmove, Zoopla, plus many more online advertising sites.
